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Data Policy

Data Privacy Information according to Art. 13, 14 and 21 GDPR.

 

Management Registration Data

The Bernstein Network Computational Neuroscience takes the protection of your personal data very seriously. As organizers of the Bernstein Conference we take responsibility for data safety and security. Therefore, we would like you to know why we collect data, which data we collect and how we use them.

In accordance with our statutory mission, we organize the Bernstein Conference to promote scientific communication and cooperation (Statutory Mission Statement: §2, paragraph 3.1). Your data will not be used for automated decision-making or profiling.

The registration for the Bernstein Conference 2024 is realized by Intercongress GmbH (Freiburg im Breisgau, Germany). During the registration process, they provide detailed terms & conditions.

If you participate in the Bernstein Conference, Intercongress GmbH, the Bernstein Coordination Site (BCOS), the organisers of the PhD Symposium, and the organisers of the Postdoc Meeting may process the personal data with which you register:

  • Surname, first name
  • Academic status
  • E-Mail address
  • Your affiliation
  • Country

The personal data you provide will be processed exclusively in connection with your registration. The data processing serves to organize the event, like managing the registration process or issuing certificates of participation afterwards. The data will be stored on the password-protected in-house servers of the Bernstein Coordination Site. We process and store your data as long as it is necessary for the fulfilment of the above-mentioned purposes, in particular our contractual and legal obligations. If the data is no longer required for the fulfilment of these purposes and our obligations, it will be deleted on a regular basis. It is contractually agreed that your personal data will be used exclusively in the context of the Bernstein Conference 2024, the PhD Symposium 2024, and the Postdoc Meeting 2024. No data processing takes place outside the EU or the EEA.

Funding organisations may require participants data for the post-reporting about the event. E.g. according to the terms and conditions of the conference grant allowance for the Bernstein Conference, the German Research Foundation (DFG, Kennedyallee 40, 53175 Bonn) requires the list of participants after the event. It will contain the following information:

  • Surname, first name
  • Academic status
  • Affiliation
  • Country

The Bernstein Coordination Site would pass on required data accordingly.

The legal basis for the processing of your registration data is Art. 6 para. 1 lit. e, para. 3 of the European Data Protection Basic Regulation (GDPR) in conjunction with § 3 of the Federal Data Protection Act (BDSG).

Privacy Statement Photos/ Screenshots/ Films

With the registration, the PR team of the Bernstein Network is granted permission to take photographs and film recordings during the conference and to use these internally for documentary purposes as well as for public representation of the Bernstein Conference, both analog and digital.

According to Articles 6 and 7 of GDPR, your personal data (in this case pictures/ screenshots with you in them) will be processed in accordance with the provisions of the General Data Protection Regulation (GDPR), and the Federal Data Protection Act (BDSG). You can revoke your consent at any time. An Email to Bernstein.pr@fz-juelich.de is sufficient to do so.

The following data is collected/created and processed: 

  • Photographs 
  • Video recordings 

Your personal data will not be passed on to third parties. Your data may appear on the website of the Bernstein Network Computational Neuroscience (www.bernstein-network.de) as well as the network’s social media accounts as stated in the Data Protection Declaration on the Bernstein Network homepage. Data will not be transferred to any agents outside the EU.

We process your personal data for the duration of the Bernstein Conference or the duration of the publication of the event respectively. The specified periods for storage or documentation are up to ten years. Finally, the storage period is also assessed according to the statutory limitation periods and it is regularly checked whether data can be deleted.

You are entitled to information in accordance with Art. 15 GDPR, the right to correction in accordance with Art. 16 GDPR, the right to deletion in accordance with Art. 17 GDPR, the right to restriction of processing in accordance with Art. 18 GDPR, the right to object to collection, processing and/or use in accordance with Art. 21 GDPR and the right to data transferability from Art. 20 GDPR.

You have the right of appeal to a data protection supervisory authority (Art. 77 GDPR). The supervisory authority responsible for us is: Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit Graurheindorfer Str. 153, 53117 Bonn

E-Mail: poststelle@bfdi.bund.de